MATCHDAY & USEFUL INFORMATION

Player registrations are completed through the FA club portal.

A full, step-by-step walkthrough is available here:
https://grassrootstechnology.thefa.com/support/solutions/articles/48001146524-how-to-add-a-player-to-your-club

Before you can register a player, you must be set up as a Player Registration Officer within the system. Not everyone has access by default, if you don’t have access speak to the committee.

Before registering with the FA, the player must complete the club registration form.

Coaches (team officials) are added through the FA club portal.

A full step-by-step guide can be found here:
https://grassrootstechnology.thefa.com/support/solutions/articles/48001161507-adding-a-team-official

Important:
A coach must complete their safeguarding requirements before they can coach or be added to a team. This isn’t optional and it isn’t something to “sort later”.

Before adding a coach:

• safeguarding checks and qualifications must be completed

• the club safeguarding team must be aware

If a new coach needs to be added, contact the club safeguarding team first to start the safeguarding process. Once that’s in place, the coach can be added correctly in the system.

This protects players, coaches, and the club. Doing it in the right order saves everyone stress later.

Squad lists are downloaded through the FA club portal

A full step-by-step guide is available here:
https://grassrootstechnology.thefa.com/support/solutions/articles/48001146406-download-a-squad-list

You’ll need the appropriate permissions for the team to access and download squad information. If you can’t see the option, it usually means you don’t have the right role assigned, so speak to the committee.

Subs are handled in three steps.

1. Collect subs from players
   Gather the subs from your squad as normal.

2. Deduct agreed costs
   This includes things like:

   • referee fees

   • approved coaching courses

3. Send the remaining balance to the club
   This should be done in a timely way.

Alongside this, Ged needs a player-by-player breakdown of subs collected. To do this, there is a Google Script form that must be completed.

If you don’t have access to the Google Script or need the link, speak to Darren and he’ll send it.

First things first: look after the ones you already have.

That means:

• don’t leave them behind after sessions

• if you kick one over a fence, go and get it

• don’t assume lost balls are someone else’s problem

Football budgets are not infinite, and balls don’t grow back.

That said, if you genuinely need more balls because numbers have increased or equipment is no longer usable, speak to Craig and it can be sorted.

Home kits are ordered as a full team every two years, aligned with players starting an odd-numbered age group
for example U7, U9, U11, etc.

When your team is due a new kit:

1. Collect sizes from all players

2. Size up appropriately. Kits need to last two full seasons

3. Send the final size list to Darren, who will place the order

Important: accuracy matters here. Once kits are ordered, that’s it for two years.

If a player:

• joins mid-season, or

• joins in a year when your team is not due a new kit

then instead:

• speak to Craig, who has access to spare kit held in the clubhouse

Plan it properly, size sensibly, and shout early if something doesn’t fit the process.

Great. Do not arrange the kit yourself.

The club has a contract with Fused Sport, which means all kit must be ordered through them.

Here’s what you need to do:

1. Get a high-resolution version of the sponsor’s logo
   Clean, correct, and suitable for print

2. Collect player sizes and squad numbers

3. Send everything to Darren, who will place the order through the club’s supplier

4. Darren will send proofs to you for approval before anything is ordered

If something doesn’t look right at proof stage, that’s the moment to raise it. Fixing it then is easy. Fixing it after 16 shirts turn up wrong is not.

Accidents at training or on a matchday need to be recorded for insurance purposes. You can complete the accident form here https://forms.gle/dZMVZbkJiGqfcxTj6